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© 2020 N & G Accounting Services. All rights reserved.

Registered office: 6 Cleves Crescent, New Addington, Croydon, England, CR0 0DL

Registered in England and Wales no. 12542643



Website designed by Bomina Group.

We are a member practice of the Institute of Chartered Management Accountants and a certified Xero advisor

Cloud Based Accounting

Ever wanted to access your accounting records anywhere you are? At any time? On any device? Cloud Based Accounting Software could be just what you need!

Prior to cloud, most accounting software was desktop-based. In other words, the actual application was installed and run from the hard drive of your office desktop computer. This has a number of drawbacks, including limited access to your data, the need for constant software updates and the ongoing cost of backing up all this financial information.


In recent years, cloud technology has revolutionised our day-to-day lives. We post our family photos on Facebook, we pay our household bills through online banking and we use our smartphones to check our email on the move. So, if we are utilising the cloud in our everyday lives, why are we not doing the same in our business lives? If you are already using internet banking you are already operating in the cloud. Being in the cloud just means that your software and data is hosted on remote servers and accessed via an internet connection on a web browser. This means that no storage space is required, you can access your data anywhere on any device that you have an internet connection and the security of your data is taken care of, no backups needed.


Cloud-based accounting software now offers all the functionality and reliability of your tried and trusted desktop accounting system, but with a plethora of additional benefits that only online technology can deliver.


If your business is looking for a more effective way to manage its financial affairs, here are 8 reasons for seriously considering a move to cloud accounting.

1. Access your accounts anywhere


Cloud accounting gives you access to your key business numbers 24/7, from any location where you can access the internet, removing the need to work from one central office-based computer. Log in via a web browser from your laptop, or use your provider’s mobile app to access your accounts from your phone or tablet.

2. Access your accounts anywhere


By keeping your bookkeeping and bank up to date, you can achieve real-time reporting. Instead of looking at historical reports that are days, weeks, or even months out of date, you have an instant overview of the company’s current financial position. This real-time overview is vital when looking at your cash position, planning future spending and when making big financial and strategic decisions as a management team.

3. Access your accounts anywhere


Cloud accounting gives you access to your key business numbers 24/7, from any location where you can access the internet, removing the need to work from one central office-based computer. Log in via a web browser from your laptop, or use your provider’s mobile app to access your accounts from your phone or tablet.

4. Watertight security and no time-consuming back-ups


When you are cloud-based, your accounts and records are all saved and backed up with military levels of encryption.


If you have used desktop accounting, you will be aware of the need to back-up your work at the end of each day. And you will also know about the need for updates each time your provider brings out a new version of the software.


On a cloud platform, back-ups and software updates become a thing of the past. You’re always logged in to the most up-to-date version of the software, with all the latest functions, tax rates and necessary returns. Also your work is saved automatically as you go, so you save both time and money on tedious back-up procedures.

5. Share and collaborate with ease


Working with colleagues, and sharing data with your advisers, is an extremely straightforward process when you’re based in the cloud.


Using the old, desktop approach, you had limited access to your accounts – and that made collaboration with colleagues and advisers difficult. If your accountant needed specific numbers, they would need to be emailed back and forth, or saved to USB memory stick and couriered directly to their office.

6. Reduces paperwork and is more sustainable


With traditional accounting, dealing with paperwork, data-entry and financial admin can start to eat into your business time. Everything must be printed out and dealt with in hard copy, and this is slow, ineffective and bad for the environment.


With an online accounting system, you can significantly reduce your reliance on paperwork. Invoices can be emailed out directly to clients, removing the costs of printing and postage – and speeding up the payment process. Incoming bills and receipts can be scanned and saved directly with the associated transactions in your accounting software.


And because your documents are all digitised and stored in the cloud, there is no need to keep the paper originals – saving on filing space and storage costs.

7. Better control of your financial processes


The efficiencies of Xero’s online accounting software give you greatly improved control of your core financial processes.


Xero’s online invoicing function streamlines the whole invoice process, giving you a better view of expected income, an overview of outstanding debts and a clear breakdown of what each customer owes your business.

8. Always working with the latest software version


When you log in to your accounting platform in the cloud, you’re always using the latest version of the software. There’s no need for time-consuming and costly updates – you just sign in and start working. Plus, you don't have to be responsible for applying security fixes - your software provider will handle that for you automatically.

Talk to us about moving to cloud accounting


We're Xero certified partner and we encourage our small

business owner to use Xero to facilitate and transform their

business financial records and understanding.

We will support you through the implementation

and training of the software. This could be done

remotely or we could meet and go through the

basics that will get you started straight away.


Call us on 07588611242